Graphics placed into Excel can use the Comments feature to label the picture or diagram.

First Set Margins

• From the File menu, choose Page Setup..
• Click the Margins tab.
• Set the Top: to 0 and the Left: to 0.

Resize the Cells

The smaller the cells in the spreadsheet the more detailed the labeling can be.

• Click in the area where the column and row headers meet. This will select the entire spreadsheet. (These are just example sizes, for more detailed maps, selecting smaller numbers is fine).
  

• From the Format menu, choose Row and then Height..

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• Set the Row height: to 12 and click OK

• From the Format menu, choose Column and then Width..

• Set the Column width: to 1.5 and click OK

• Click on any single cell to remove the highlighting

Put in the graphic

• From the Format menu, choose Sheet and then Background..

• In the dialog box, navigate to the desired graphic.
• Double click to select the graphic

Mask the Extra Images

• You will see that the background image is tiled. To eliminate this look:
• Highlight the first column you wish to hide by clicking the column heading. This will select the entire column

• On the keyboard, hold down Ctrl and Shift, and press the right arrow key.
• From the Format menu, choose Column then Hide. The extra columns will be hidden.
• Highlight the first row you wish to hide.
• Hold down Ctrl and Shift, and press the down arrow key.
• From the Format menu, choose Row then Hide. The extra rows will be hidden.

Create the Comment Hot Spots/Insert Comments

• Click on one cell to highlight the spot on your picture where you want to put a hotspot/comment.
• From the Insert menu, choose Comment.
• Enter a comment that fits, or type a space to create a blank comment.
• Test your hotspot by moving the cursor slowly over the 'hot' spot in your picture. The comment should pop-up on the screen.

View All Comments

• To view all of the comments at the same time, from the View menu, choose Comments.

Edit the Comments

• From the View menu, choose Comments.
• Click in the comment box you want to edit.
• Edit the text.
• From the View menu, choose Comments to make the comments disappear.
• OR
• Move the mouse pointer over the cell were the comment to edit is located and right click the mouse button.
• From the pop-up menu, choose Edit Comment.

• Edit the text, and then click on any other cell to hide the comment again.

One Last Optional Item - Hide the Gridlines

• From the Tools menu, choose Options.
• Click the View tab and in the Window options section, uncheck Gridlines, and click OK.